A Notary Signing Agent is a Notary Public who is hired as an independent contractor by either a real estate lender, a closing agent (i.e., a title or escrow firm), or a signing service to ensure that loan documents are delivered to and signed by a borrower, then notarized as necessary and returned for processing in a timely manner.

A Notary Signing Agent is very different from a closing agent. Closing agents prepare and complete documents and perform other tasks needed to complete real estate transactions. Signing agents do not draw up documents, disburse funds or provide title abstracts - they serve as impartial witnesses for signings.top

Why is there a need for Notary Signing Agents?

The concept of having a specialized witness visit a borrower's home or business to expedite loan signings was unknown before the 1990s. In the past, able-bodied borrowers would have to travel to a lending, escrow or title office to sign loan papers.

However, record low interest rates, a boom in refinancings, a growing corporate preference for "out-sourcing" and demands for faster service have changed signing procedures. In today's competitive loan market, borrowers no longer tolerate the inconvenience of having to leave work or home to sign loan papers. Therefore, closing or signing agencies contract with Notaries to travel to the borrower and ensure that the needed documents are correctly and expeditiously signed, dated, notarized and returned.top

What functions does the Notary Signing Agent perform?

The Notary Signing Agent meets with the borrower at a designated location, ensures that the borrower signs, initials and dates the loan documents in all appropriate places and then notarizes the borrower's signature where necessary. Once this is completed, it is the Notary Signing Agent's responsibility to see that the signed and notarized loan documents are delivered to the closing agent or other designated office.top

How does this benefit the borrower?

By meeting the borrower at home or another convenient location for the signing, the Notary Signing Agent eliminates the need for a time-consuming trip by the borrower to close the loan. This is more convenient for both the closing agent and the borrower. The Notary Signing Agent also provides assurance that the signed and notarized documents will be delivered by the pertinent deadline.top

Why use Notaries for this service?

Notaries, in their unique role as public officers employed in private enterprise, are required by law to display a high level of honesty and integrity in their work, which gives lenders confidence in them as trustworthy Signing Agents. In addition, Notaries can be found in every part of the United States, providing a reliable nationwide resource for borrowers that is available even in remote locations.top

What are the requirements for a Notary Signing Agent?

First, the person must be a commissioned Notary Public. Each state has different requirements for Notary applicants. The Notary Signing Agent must be well-versed in correct notarization procedures and familiar with the documents being presented to borrowers. A good Notary Signing Agent is professional, well-organized and, above all, highly responsible. It is also essential for Notary Signing Agents to complete a specialized certification program that distinguishes them as competent and knowledgeable in the field. Certified Notary Signing Agents are in great demand by lenders.top

Who selects the Notary Signing Agent?

A closing agent, who may be an escrow officer or attorney, may select a Notary Signing Agent directly, or request a Notary's assistance through a third-party document signing service or other intermediary. Many closing firms and signing services keep lists of Notaries on file in order to locate a convenient Notary quickly.top

What are the costs for Notary Signing Agent services?

Fees for Notary Signing Agent services can cost the borrower up to $180, with the Notary Signing Agent typically earning between $50 to $125 per assignment.

The Notary Signing Agent's fee covers tasks beyond notarization that usually include identifying document signature spaces, courier services, and ensuring that the package is returned to the issuing agency in a timely manner. Like attorneys or real estate agents who also are Notaries, Notary Signing Agents wear "two hats," deriving income not only from their notarial services, but also for performing other functions. Most state laws regulate fees that can be charged for each notarization and these fees should be recorded in a journal of notarial acts. The additional income for services as a Notary Signing Agent may also be noted in the journal or in a separate log kept for that purpose.top

Does the Notary Signing Agent replace an attorney or closing agent?

No. The Notary Signing Agent is prohibited by law from preparing documents or answering specific questions about the loan. If the borrower has questions during the signing, the Notary must refer them to the closing agent or the lender.

The Notary Signing Agent's duty is to make sure each signer is physically present, is identified appropriately, that all documents are signed and initialed, and that each signature that requires notarization is properly notarized. The Notary Signing Agent is also responsible for ensuring that the documents are returned to the lender.top